EXHIBITOR INFORMATION

ORLANDO EXPO

EVENT

Orlando UBU Expo
Orange County Convention Center
9800 International Drive
Orlando, FL 32819

Friday, July 2, 2021
2:00pm – 10:00pm

Saturday, July 3, 2021
9:30am – 6:00pm

WEBSITE

Please visit our website for Expo Times, Hotel & Convention Center Information.
UBUExpo.com

SHOW MANAGER

Our show manager is in charge of answering all logistical questions that may pertain to setting up your booth. Please reach out to Steve Straka if you have any questions.

Steve Straka
Show Manager
Vision Star Entertainment, Inc.

Email: Steve@visionstarentertainment.com

OFFICIAL HOTEL

Rosen Centre Hotel
9840 International Drive
Orlando, Florida 32819
(407) 996-9840

Special Group Rate!  Closest Hotel to the Convention Center. IFBB Pro & NPC Check-in’s held here.

Reservation Link Coming Soon

SET UP / MOVE OUT TIMES

Orange County Convention Center
9800 International Drive
Orlando, FL 32819
Exhibit Halls: West Concourse Hall WA

 

Set up times:
Thursday July 1
TBA

Friday July 2
7:00 AM – 1:00 PM

  • Your booth must be set up by the time the time the doors open at 2pm.


Move out times:

Saturday July 3
(Immediately following the closing of the expo)

EXHIBITOR KIT

GEMS is excited to return as the decorator for UBU Expo in Orlando! Our services include material handling for all freight, forklift service, labor for installation and dismantling, standard and custom furniture rental, carpet and booth cleaning.

We are excited to offer an easy way to view show info, place booth orders, find links to electrical information and download shipping labels through our online ordering portal! You will receive an email containing your log in credentials from orders@gemsevents.com. If you have not received your login information, please be sure to check your junk/spam folder and if you still don’t see it, please email me at jill@gemsevents.com and I will resend it. ALL GEMS ORDERS MUST BE PLACED ONLINE THROUGH THE PORTAL. As always, please feel free to contact me if you should have any questions.

2021 Orlando Exhibitor Kit Coming Soon!

WIFI & ELECTRICITY

All of our expos also offer Wi-Fi and electric, which can be purchased through the convention center. The form to order electric is in your exhibitor kit. WiFi is purchased onsite at the convention center services desk during set-up. For more information on electricity & purchasing WiFi please visit the convention center’s website- https://occc-v20.ungerboeck.com/prod/ungerboeck.cshtml?AppCode=COE&CC=3&OrgCode=10

SAMPLING GUIDELINES

In order to be able to sample food/beverage related products onsite you will need to complete the sampling form below and turn it into a rep at the Orange County Convention Center Centerplate for approval.  The convention center has full control over what is approved for sampling and what is not.

Sampling & Liability Form

INSURANCE REQUIREMENTS

We require all booths who will be engaging in attendee participation onsite to have insurance on file with us.  You will need to have us listed as additionally insured for the duration of the event and please list us as you see below.  Also, there is a sample certificate you can download so you can pass it onto your insurance provider.  You will be required to have insurance on file if you plan on sampling food/beverages onsite, have a contest in your that engages attendees, or are preforming any procedures in your booth (IE teeth whitening, massage therapies, or body composition testing)

Vision Star Entertainment Inc.
PO Box 210145
Bedford, TX 76095

If you have any questions regarding insurance or whether your company needs to have insurance on file, please reach out to our show manager, Steve Straka.

Sample COI Participants

MUSIC WAIVER

If you plan on having music at your booth, please read and sign this music waiver and submit back to our show manager, Steve Straka. Email: Steve@visionstarentertainment.com

Music Policy Form

STAFF LIST

Your staff list of who is working your booth will need to be ready 4 weeks before the event.  When you receive your booth # from our show manager, Steve Straka, he will also send you a username and password to input your staff list into the system. You will be able edit the staff list at any time.

Staff Log in Link
https://www.europaexpo.com/checkin/index.php

YOUR BOOTH #

Our floor plans are still being designed. Once the layouts are complete, our show manager will be in touch with you to work with you on your booth location. You receive the next best available booth based on the date your payment was made. Signing up early helps ensure you will be one of the first placed on the floor plan!

VENDOR BADGES

Vendor Badges are for the people working your booth. They must have a vendor badge on to be inside the expo at any time. They may pick up their vendor badges during set up at the VENDOR CHECK-IN BOOTH. This is located at the back dock during set up hours. If your booth workers are picking up their badges while the expo is going on, the Vendor Check-in Booth is located in the lobby by the ticketing area. If you need additional badges they are $50 each. These can be purchased on-site at the Vendor Check-in booth.

Vendor Badge Count:
10×10 Inline – 4 badges
10×10 Corner – 4 badges
10×20 Gold – 8 Badges
20×20 Island Booth – 12 Badges
VIP Sponsor – 12 Badges
TITLE Sponsor – 15 Badges

GET CREATIVE WITH YOUR BOOTH!

We want each and every one of you to have a successful weekend at the expo. It’s important to remember it’s all about engaging with the consumer.

How do you plan on drawing consumers to your booth? Creativity is key. Sampling and passing out giveaways are a great way to create a buzz at your booth, but a lot of companies incorporate more interaction. Some examples are: Spin the wheel for a prize, push up contests for t-shirts, competitions against other attendees for a grand prize.

Utilize this customer interaction to gather attendees’ contact information for FUTURE SALES. A lot of companies do this by bringing in their own iPads to capture the info of each attendee. This is a great way to continue to sell your products to the consumer after the initial interaction.

SOCIAL MEDIA

Once you are given your booth # by our show manager, create your own graphic advertising you will be at the expo! Make sure to tag us in your posts so we can share it! 

YOUR GRAPHIC WILL NEED TO CONTAIN THE FOLLOWING:

  1. Any image of your company you would like (as long as it is acceptable to the general public). It can contain an athlete, model or just an image of some of your products. You can also just put your logo on a graphic.
  2. Make sure to include one of the LOGOS below
  3. BOOTH #

UBU LOGO WITH BLACK LETTERS:

Right click and Save As to Download PNG file

UBU LOGO WITH WHITE LETTERS:

Right click and Save As to Download PNG file

ADDITIONAL INFORMATION

At all of our expos you are able to bring in your own product and set up your booth on your own. We do however have a general contractor on-site, GEMS, to help with any additional assistance or items you may need. These items do come with an additional cost.

We just wanted to re-emphasize that the UBU Expos are a family friendly fitness event.  Any promotional materials including, banners, signage, shirts (for giveaway or purchase) and all marketing materials need to be free of obscenities, nudity, and/or profane language on our show floor (including music).  If we see any banners or graphics that are unacceptable we will come up and discuss options with you personally on the show floor.  Lastly if we see anyone wearing unacceptable clothing, we will ask them to cover it up and/or put other clothing on while at the event.  Individuals who fail to comply will be removed from the show floor as necessary.

We strive to make this a well rounded family friendly fitness event and appreciate all of your cooperation in this manner.
If you have any questions about what might be prohibited for display on our show floor just shoot our show manager an email for clarification.